HUD to Update VMS
On Feb. 28th, HUD sent an email to PHA Executive Directors informing them that the Voucher Management System (VMS) will be revised on March 25th (though the updates should be visible to end users on April 4th). The envisioned changes include revising “existing fields, add[ing] new fields, and delet[ing] fields that are not necessary.” Some of the fields will not be used immediately, but will gain functionality in the future as the appropriate funding has been awarded.
The Department has updated the VMS Quick Reference Guide to reflect these changes. It can be found here.
Charts of the revisions, additions, and deletions of VMS fields can be found below.
The following chart shows the revisions to current field names in VMS:
| Original Name | Revised Name |
| 5 Year Mainstream | Mainstream |
| FSS Escrow Deposits | HCV – FSS Escrow Deposits |
| FSS Escrow Forfeitures | HCV – FSS Escrow Forfeitures This Month |
| Fraud Recovery Total Collected This Month | HCV – Fraud Recovery Total Collected This Month |
| Number of Vouchers Under Lease (HAP Contract) on the Last Day of the Month | HCV – Number of Vouchers Under Lease (HAP Contract) On the Last Day of the Month |
| New Vouchers Issued but not Under HAP Contracts as of the Last Day of the Month | HCV – New Vouchers Issued but not Under HAP Contracts as of the Last Day of the Month |
| All Voucher HAP Expenses After the First of the Month | HCV – All Voucher HAP Expenses After the First of the Month |
| Unrestricted Net Position Funds (UNP) as of the Last Day of the Month | HCV – Unrestricted Net Position (UNP) Funds as of the Last Day of the Month |
| Restricted Net Position Funds (RNP) as of the Last Day of the Month | HCV – Restricted Net Position Funds (RNP) as of the Last Day of the Month |
| Cash/Investment as of the Last Day of the Month | HCV – Cash/Investment as of the Last Day of the Month |
| Rental Assistance Component 1 (RAD 1) | Rental Assistance Demonstration 1 – Pubic Housing Conversion |
| Rental Assistance Component 2 (RAD 2) | Rental Assistance Demonstration 2 – Mod Rehab, Rent Supp, RAP Conversion |
| Disaster Families Assisted (UML) | Disaster Families Assisted |
The Following chart shows the new fields that are being added to the VMS:
| New Field |
| Foster Youth to Independence – HAP and Leasing |
| Mobility Demonstration – HAP and Leasing |
| Emergency Transfer Vouchers for VAWA – HAP and Leasing |
| Rental Assistance Demonstration 3 – PRAC Conversion – HAP and Leasing |
| MTW – Foster Youth To Independence HAP Expenses After the First of the Month |
| MTW – Mobility Demonstration HAP Expenses After the First of the Month |
| MTW – Stability Voucher HAP Expenses After the First of the Month |
| MTW – Emergency Transfer Vouchers for VAWA HAP Expenses After the First of the Month |
| Mainstream – Number of New Vouchers Issued but not Under HAP Contract as of the Last Day of the Month |
| Project Based Vouchers – Total HAP Expenses |
| Mobility Demonstration Services Expenditures |
| Mainstream – HAP Expenses After the First of the Month |
| Mainstream – FSS Escrow Deposits |
| Mainstream – Fraud Recovery Total Collected This Month |
| Mainstream – FSS Escrow Forfeiture |
| Mainstream – Administrative Expenses |
| Mainstream – Restricted Net Position Funds (RNP) as of the Last Day of the Month |
| Mainstream – Unrestricted Net Position Funds (UNP) as of the Last Day of the Month |
| Mainstream – Cash/Investments as of the Last Day of the Month |
| MTW – Public Housing Operating Subsidy Eligible Expenses |
| MTW – Capital Fund Eligible Expenses |
| MTW – Local, Non-Traditional (LNT) Program |
| MTW – HCV Administrative Fee Expenses |
| MTW – HCV Administrative Expenses Using HAP |
| MTW – Other Expense Category |
| Disaster Placement Fee |
| Disaster Service Connection Fee |
| Disaster Case Management Fee |
| Disaster Administrative Fee |
| Disaster Other Fees |
| Emergency Housing Vouchers 1, 2, 3 HAP and Leasing |
| Emergency Housing Vouchers 1, 2, 3 Number of New Vouchers Issued But Not Under HAP Contract as of the Last Day of the Month |
| Emergency Housing Vouchers 1, 2, 3 HAP Expenses After the First of the Month |
| Emergency Housing Vouchers 1, 2, 3 – FSS Escrow Deposits |
| Emergency Housing Vouchers 1, 2, 3 – FSS Escrow Forfeitures this Month |
| Emergency Housing Vouchers 1, 2, 3 – Fraud Recovery Total Collected this Month |
| Emergency Housing Vouchers 1, 2, 3 – Admin Fees – Ongoing Administrative Fees |
| Emergency Housing Vouchers 1, 2, 3 – Admin Fees – Preliminary Fee Expenses |
| Emergency Housing Vouchers 1, 2, 3 – Admin Fees – Placement/Issuance Fee Expenses |
| Emergency Housing Vouchers 1, 2, 3 – Service Fee – Housing Search Assistance Expenses |
| Emergency Housing Vouchers 1, 2, 3 – Service Fee – Security/Utility Deposit/Rental Application Holding Expenses |
| Emergency Housing Vouchers 1, 2, 3 – Service Fee – Owner Incentive Expenses |
| Emergency Housing Vouchers 1, 2, 3 – Service Fee – Other Eligible Expenses |
| Emergency Housing Vouchers 1, 2, 3 – Unrestricted Net Position Funds (UNP) as of the Last Day of the Month |
| Emergency Housing Vouchers 1, 2, 3 – Restricted Net Position Funds (RNP) as of the Last Day of the Month |
| Emergency Housing Vouchers 1, 2, 3 – Cash/Investments as of the Last Day of the Month |
The following chart shows the fields that are being deleted from the VMS:
| Field Name |
| FSS Coordinator Expenses Covered by FSS Grant |
| FSS Coordinator Expenses Not Covered by FSS Grant |
| MTW – Development Activities |
| MTW – Local Housing Program |
| MTW – Public Housing Rehabilitation |
| MTW – Debt Service Repayment |
| MTW – HCV Administrative Expenses |
| Number of Lead Based Paint (LBP) Initial Clearance Tests |
| Number of LBP Risk Assessments |